Features
Everything you need to run your entertainment business
From client management to performer scheduling, invoicing to analytics — GigFlow is the all-in-one platform for party entertainment companies.
Client Management
Keep every client relationship organized from first inquiry to loyal repeat customer. Store detailed contact records, track communication history, and never lose context on any client again.
- Contact profiles with custom fields
- Communication history and notes
- Tag and segment your clients
- Import/export client data
Event Booking & Calendar
Your entire event pipeline in one visual calendar. Manage inquiries, quotes, confirmed bookings, and past events. See your team's schedule at a glance and avoid double-bookings.
- Visual drag-and-drop calendar
- Event status pipeline tracking
- Automated reminders and follow-ups
- Multi-day and recurring events
Quick Assign
Assign the right performer to every gig in one click. Filter by availability, skills, and location, then send the offer.
- Availability and skill-based filtering
- Location-aware suggestions
- One-click assignment
- Automated follow-ups and offer expiry
Frozen Birthday Party
Mar 15, 2pm
Orlando, FL
Staff & Performer Management
Organize your entire roster of performers, DJs, face painters, and crew. Track their skills, availability, rates, and performance history all in one place.
- Performer profiles with photos and skills
- Availability calendar per performer
- Rate management and pay tracking
- Performance reviews and ratings
| Performer | Characters | Rating | Gigs | Status |
|---|---|---|---|---|
E Emma Wilson | ElsaRapunzel | 4.9 | 47 | Available |
J James Patel | DJMC | 4.8 | 63 | On Gig |
S Sophia Garcia | BelleAriel | 4.7 | 38 | Available |
M Marcus Lee | Magician | 5 | 91 | Off Today |
O Olivia Brown | Face Painter | 4.6 | 52 | Available |
Deals Pipeline
Track every potential booking from lead to closed deal. Visualize your sales pipeline, prioritize follow-ups, and never let an opportunity slip through the cracks.
- Customizable deal stages
- Drag-and-drop pipeline board
- Revenue forecasting
- Win/loss analytics
Invoicing & Payments
Create professional invoices in seconds, send them to clients, and track payments automatically. Handle deposits, partial payments, and refunds with ease.
- One-click invoice generation
- Online payment acceptance
- Deposit and payment plan tracking
- Automated payment reminders
Communications
Email, SMS, and call tracking all built in. Communicate with clients and staff without leaving GigFlow, and keep a complete record of every interaction.
- Email templates and bulk sending
- SMS messaging to clients and staff
- Call logging and notes
- Communication timeline per contact
Hi Jessica! Just confirming your Frozen party for March 15th at 2pm. Emma will be performing as Elsa. Anything else you need?
10:30 AM
Perfect! Can we also add face painting? The kids would love it.
10:45 AM
Absolutely! I'll add Sophia for face painting. Updated quote coming your way shortly.
10:52 AM
Performer Portal
Give your performers their own login to view schedules, accept gigs, update availability, and access event details. Less texting back and forth, more getting things done.
- Self-service schedule viewing
- Gig acceptance and decline
- Availability updates
- Event details and directions
Booking Forms
Embed beautiful booking forms on your website. Capture event details, preferences, and contact info directly into GigFlow without manual data entry.
- Customizable form builder
- Website embed or standalone link
- Auto-creates leads in your pipeline
- File and photo uploads
Book Your Party
Fill out the form and we'll get back to you within 24 hours
Reports & Analytics
Understand your business with real-time dashboards and detailed reports. Track revenue, bookings, performer utilization, and client trends.
- Revenue and booking dashboards
- Staff utilization reports
- Client acquisition analytics
- Custom date ranges and filters
See GigFlow in action
Start your 14-day free trial and explore every feature. No credit card required.