For Face Painters
Face painting booking software for festival season and party season
Manage every booth booking, private party inquiry, and painter on your roster from one calendar, so a packed Saturday in October doesn't turn into a group chat full of double-bookings.
14-day free trial. No credit card required.
The Reality
Running a face painting business is two businesses at once
Booth gigs and private parties look nothing alike on paper, but most booking tools treat them the same. That's where the cracks start.
Festival season overload
Fall brings back-to-school fairs, Halloween events, and a dozen private parties packed into six weeks. Tracking who's booked where in a shared spreadsheet falls apart fast.
Booth gigs vs. private parties
A festival booth with a flat day rate and a two-hour birthday party with a travel fee are priced completely differently. Most booking software doesn't separate the two cleanly.
Coordinating multiple painters
Once you're not the only one holding a brush, you need to know who's free Saturday afternoon, who specializes in what designs, and who's already double-booked.
Slow, manual invoicing
Chasing deposits and final payments by text after a long day of painting faces eats into time you'd rather spend booking the next gig.
How GigFlow Helps
Face painting business software built around how you actually book
No generic sales pipeline to adapt. GigFlow's features map directly onto booth bookings, private parties, and a growing roster of painters.
Event Booking & Calendar
See every booth booking and private party on one visual calendar, so a Saturday with three parties and a festival booth never overlaps by accident.
Staff & Performer Management
Track each painter's availability, specialties, and rates in one roster, and see at a glance who's free for a last-minute Sunday add-on.
Deals Pipeline
Move inquiries from interested to booked on a visual pipeline, so festival organizers and party parents don't fall through the cracks during your busiest months.
Booking Forms
Embed a booking form on your website that captures event type, date, guest count, and package. This is face painting business software that turns inquiries into pipeline entries automatically.
Invoicing & Payments
Send a professional PDF invoice before you pack up your paints, then track deposits, balances, and overdue payments without a single follow-up text.
Reports & Analytics
See which events, festivals, birthday parties, or corporate days, actually make you the most money per hour booked.
Frequently asked questions
Both. The Free plan covers a solo painter managing their own bookings, and paid plans add staff scheduling, a deals pipeline, and a performer portal as you bring on more painters.
Yes. Each event in GigFlow carries its own pricing, deposit, and payment record, so a flat festival booth fee and an hourly private party rate stay separate and accurate.
You embed a GigFlow booking form on your website or share it as a link. Client submissions land directly in your pipeline as a new lead, no manual data entry required.
Yes. Staff & Performer Management lets you track each painter's availability and specialties, and on the Pro plan and above they can use their own performer portal to view assignments.
You can choose a paid plan or move to the Free plan, which stays available for solo operators managing basic bookings. No credit card is required to start the trial.
Built for entertainment businesses like yours
Ready to stop double-booking your Saturdays?
Run your face painting business on GigFlow. Manage painters, bookings, and invoices in one place.